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SGA Travel Reimbursement

Before traveling (pre-travel), fill out the SPHTM SGA Pre-Travel Application, at least two weeks before travelling. With respect to this conference, be sure to detail all other travel funds that you have applied for during the current academic year (July 1-June 30). Be sure to email the application and all required documentation to the SGA Treasurer, Marissa Wiegner at mwiegner@tulane.edu. Students who attend conferences are eligible to receive at maximum $350 in reimbursements from the SPHTM SGA. Students will only be eligible for travel reimbursements for conferences once per academic year that occur prior to their graduation. Students who submit all forms with required documentation on or before the deadlines will be entered into the pool of money allocated for funding by SGA, at which point monies will be divided evenly among those students. Deadlines must be adhered to (see below).

Air Travel

If you travel by air, you’ll need to submit your boarding passes to confirm that you actually took the flight along with proof of payment for the flight. 

After traveling (post-travel), fill out the Request for Travel Reimbursement form, as well as the Travel Expense Itemization Sheet, attaching proof of conference attendance (badge, pictures, etc.), all receipts (conference registration fee, hotel or flight {requires boarding pass}) and documentation for any other sources of funding received. Submit electronically to SPHTM SGA Treasurer, Marissa Wiegner at mwiegner@tulane.edu.

Deadlines

The SPHTM SGA Pre-Travel Application with required documentation is due two weeks before the conference you are attending. The Request for Travel Expense Reimbursement form and the Travel Expense Itemization Sheet form are due within 30 days after the conference you are attending. PLEASE NOTE: All forms need to be submitted with required documentation by the deadlines. Forms will not be honored if special arrangements have not been made prior to the deadlines. Contact the SPHTM SGA Treasurer, Marissa Wiegner at mwiegner@tulane.edu to make those arrangements and for any further questions not addressed here.

Additional Funding Sources

If you are looking for additional sources of funding, please contact your department to see if there is any available. 

Checklist:

  1. Before Traveling: Fill out SPHTM SGA Pre-Travel Application at least 2 weeks before Conference
  2. If the Pre-Travel Application is approved proceed to the next section.
  3. After Traveling: Fill out theRequest for Travel Reimbursement form and the Travel Expense Itemization Sheet form within 30 days after the conference you are attending.  Be sure to attach proof of conference attendance (badge, pictures, etc.), as well as all receipts for flights (requires boarding pass), hotels, and conference registration fees.